3 Secrets To Planning A Winter Event

Planning an invite in the winter requires some extra finesse. You are in competition for your guest's time and that competition is fierce this time of year. There are several things you can do, however, to make it a success.

Invite Early

Winter is a busy time of year for many people. Between work events, family get-togethers, end-of-year reports, and all that shopping, things can get hectic. Adding your event into the mix requires a little extra effort. 

Plan your event well in advance. Not only do you want to send out the invitations to get your event on everyone's calendar in ink, but you also need to reserve caterers, florists, and a party tent rental well ahead of time. If you are worried about claiming peak time, think about holding your event at an off time, like a Thursday night or a Sunday afternoon. Not only will it cost less to host an event at an off-peak time, but it may also be that extra effort that your guests need to make it work with their crowded schedule.  

Keep It Warm

There is something magical about this time of year. According to The Knot, only five percent of couples choose to get married during the winter months, but those that do know why winter is special. Not only does the snow glitter, but the light in winter has a unique glow. The key to keeping everyone happy, however, is to keep them warm.

Make sure your rental tent has portable heaters to keep your guests comfortable. While having a large number of people in an enclosed tent will warm the space just from body heat, you still need to rent heaters from an experienced party tent rental company and make sure they have a staff member on hand throughout the night to adjust the heat, as necessary. 

Think Ahead

Planning for all the little details in advance is what makes a party successful. If you live in an area with rainy winters, hire a few ushers to walk guests back to their cars with umbrellas or, better yet, have custom umbrellas printed for guests to keep.  

If you live in a colder climate, consider renting heated walkways to attach to your party tent so your guests do not have to walk outside. You could even set up a few fire rings outside for guests to warm up if they step outside from some fresh air during your event.  

Planning a winter event is not difficult if you reserve everything early, keep things warm, and plan ahead.

For more information, contact party tent rental services.